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Swiss Manager Tutorial - All You Need to Know on How to Run a Tournament!

This is a tutorial on Swiss Manager - a FIDE approved software for managing Swiss, Round robin and team tournaments. After going through this tutorial, you should be able to conduct tournaments on your own using Swiss Manager.

When I was conducting chess coaching in Bangalore, I used to use a software called Swiss Perfect for managing tournaments. Swiss Perfect is good in many aspects but it had very minimal options.

Recently, I had to conduct a few school selection tournaments. This time, I used a software called Swiss Manager. It is way better than Swiss Perfect. Though it looks very similar, it has some handy options that are not found in Swiss perfect.

This is Swiss Perfect chess tournament software swiss perfect


Now look at Swiss Manager

chess tournament software swiss manager

Even though many options are very similar. I found Swiss manager to be very user-friendly. I had to manage 6 tournaments at once. Because in school selections there are 3 sections, boys and girls play as a different category.

This was tough. Until this point, I had conducted a maximum of 2 tournaments at once. This was a challenge. So I took it up and I did face some issues but nothing major. Swiss Manager helped me successfully conduct those tournaments.

chess tournament software swiss manager

Warning

If you are using the demo version of Swiss Manager then the maximum number of players allowed is 60.

How to conduct a tournament using Swiss Manager?

I will explain step by step procedure on how to conduct a chess tournament using this software. I’m not explaining everything but I will try to cover what really matters. I hope you’ve already installed Swiss Manager on your computer.

Step 1: Create a new tournament

First thing is to create a new tournament. In swiss manager the tournament file is stored as .TUN file. swiss manager create tournament

Give it some name and set the number of rounds.

swiss manager create tournament

Step 2: Input players

Input players by clicking on Input option as shown in the image. Mention name, rating, sex and other fields that you think is necessary for the tournament. The order doesn’t matter. It will sort it alphabetically.

swiss manager input players

You may have to click on manually input to insert names.

swiss manager input players

Input Rated Players

If you want to insert players with official ratings, then use the option Name or code on the bottom right corner.

But before this step, you have to make sure that the software has the latest player list downloaded.

You can download it from the software. Go to Rating List » Update FIDE rating list » Update FIDE standard rating list.

swiss manager FIDE rated players list download

Once you click on it, you will see the following window. Now click on Start Import. It takes a while to download the whole list. The software will show a text file which shows the number of players data downloaded.

swiss manager FIDE rated players list download

I’m not sure how we can get the USCF rating list. If anyone is aware then please comment so that I can update the article.

Once the download is complete,

swiss manager input rated players

In the above image, I’m inserting Magnus Carlsen’s FIDE id with f prefix to get his details. Double click on the correct result and the player will be added to your tournament players.

swiss manager input rated players

In this screenshot, I’m entering the name of the player to get a list of players. This might show too many results. But you will have to select the right one and double click on it.

Step 3: Start pairing

Once the player list is complete pairing should be done using the icon shown in the picture below.

swiss manager start pairing

Once you click that, you will see a window asking to input some options which you can choose if necessary. But I think for me it wasn’t required. Click on Start.

swiss manager start pairing

Step 4: Check pairing list

See the pairing by clicking on this icon.

swiss manager pairing list output

You should see something like this.

swiss manager pairing list output

Step 5: Print out the pairing

Once you click Print a pairing list pdf similar to the image is generated. Print this out on paper and hand it over to an arbiter. If you are the arbiter then ask players to refer to the pairing list. Players with their names on the left will play with white colored pieces.

swiss manager print pairing

Step 6: Take results and input

Once you get the result from all the boards, click on the icon as shown below swiss manager result input

That will open up the pairing result with options to input results. Select appropriate result input.

swiss manager result input

Step 6: Start pairing again

So this ends the first round. Now repeat the pairing procedure by clicking on the icon shown below.

swiss manager start pairing

Once the games are done, input the result again as shown in Step 6 till the last round.

Step 7: Output final standing

After all the rounds, the pairing icon will be disabled. Now you should take out the print out of final standings by clicking on the button as shown.

swiss manager start pairing

This should output the final ranking as shown below. Swiss manager start pairing

Enjoy!

And that is it. Now learn other options available in the software. Sometimes players might come late or some name may be missed out. These things happen. Find out how to solve those issues.

Read: Tools I use to Teach Chess Online

Things to remember

Avoid pairing between clubs or teams

This was something bothering me for a long time. I did not know how to avoid pairing between players from the same school. They would be really unhappy to see the pairing if they have to play on one of their own. So in order to avoid this (you should avoid this at least in the first round) give every player a CNo. which is available while entering the names manually.

swiss manager avoid pairing same club school or team players

Now in the pairing menu, check protected round.

swiss manager avoid pairing same club protected round

Please note that you should uncheck this option for successive rounds. If not it would be hard for the software to pair fairly.

How to Buy Swiss Manager

Swiss Manager can be downloaded here. What you download is actually the full software but you will have to activate it with a code to get either light or full version.

Here is how you can buy it,

Order Swiss Manager

Swiss manager has following options you can choose from,

  1. Light Version - 75€(around ₹6000) (Swiss System up to 60 participants / 11 rounds, round robin analogy with full version, team-round robin up to 6 teams)

  2. Full Version - 150€(around ₹11700) (Unlimited)

Go to this link and fill out the form.

swiss-manager-chess-tournament-software-order

You will have to select a payment method in the form. If you do not have a PayPal account or credit card and you live in India then it can be hard to buy. Indian debit cards may not support international payment. You can ask your friends for help who may have a credit card.

Contact me if you didn’t find any other way.

Receive Invoice

Once you submit the form, owner of the software will email you a PDF file which will have a clickable link to a payment button.

Pay

You can use payment methods like PayPal, credit card, Master Card, Amex card or bank transfer(If you’re from Austria).

Make sure to note down the transaction reference number if anything goes wrong.

Also read:

Chess Essentials

Receive the Installation Code

Once the payment is successfully completed, the software owner will send you the appropriate installation code.

I hope that gave you an insight to the Swiss Manager chess tournament application. If you have any doubts then please ask me.

Thanks for reading!

Author


sharathdt
Sharath is a full-time chess coach, part-time web designer and a hobby blogger. He posts his chess articles on KidsChessWorld


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